GFI Archiver

With GFI Archiver, all company emails and files are automatically stored centrally in a secure environment that can be accessed quickly and searched easily. Businesses have the peace of mind that vital company information is stored in a safe and manageable place.

Furthermore, with MailInsights reports you can identify and resolve potential business issues such as security breaches, legal risks and productivity issues by extracting key data from your email archive.

GFI Archiver benefits:

• Help maximise compliance and minimise legal risk with a complete, tamper-proof archive of all company emails and files.
  
• Improve productivity and reduce storage costs by eliminating need for PST files and keeping just one central copy of an email and its attachments.
  
• Improve mail server performance and benefit from unlimited mailbox size by maintaining your email history in a separate database.
  
• Avoid security breaches and manage employee productivity with MailInsights reports.
  
• Anytime, anywhere access to business critical emails, and their attachments, instantly via Outlook, laptop, smartphone or tablet.

GFI Archiver - Features

Current Features:

• GFI Archiver works seamlessly with your email setup 

GFI Archiver works in parallel with Microsoft® Exchange, Office 365™, Google Apps™ and other email servers to copy all emails that are sent and received in a separate server. This enables you to create space on your email server to increase performance, while providing excellent scalability and reliability for your archive store. Storage costs are significantly reduced through single-instance storage (SIS), which stores just one copy of an email sent to multiple recipients and compresses attachments.  

• Archiving, not just for email  

The File Archiving Assistant (FAA) enables users to do the following without interrupting the workflow: share files and folders; automatically synchronize files between machines; automatically store files in a central archive; and retain a complete file history. GFI Archiver is also able to archive calendar entries from your email server. FAA enables you to have your own company’s shared storage space without relying on third-party online storage.

• Help with legal compliance and e-discovery 

By setting storage time frames in GFI Archiver, you will be able to provide audit trail functionality for all the company emails and files. This will enable you to meet regulatory compliance requirements such as the Sarbanes-Oxley Act (SOX), the Freedom of Information Act (FOIA), and more. Under these acts, public companies must prove that their internal controls and audit trails are sound, and that their processes are capable of producing certifiably correct data.

• Users can access their history anytime 

GFI Archiver’s easily accessible central, stub-free archiving solution means Exchange server performance is faster and there is little need to impose mailbox size limits on the user. Integration with Outlook® means users can have seamless real-time access to the central store alongside their current emails – whether they’re in or out of the office. 

• Identify business issues from data in your email archive  

GFI Archiver’s MailInsights reporting module can help you extract key data from your email archive. The pre-configured reports within the dashboard enable you to:
• Understand employee sentiment and performance based on email content
• Discover who is using the shared storage for inappropriate files
• Learn who is using inappropriate language in emails
• Identify users emailing job search companies and recruiters
• Determine who is leaking information to your competitors

GFI Archiver - System Requirements

Hardware

Processor:

• Minimum: Intel Pentium or compatible - 2GHz 32 bit processor.
  Recommended: x64 architecture-based server with Intel 64 architecture or AMD64 platform.

Memory:

• Minimum: 1GB RAM (dedicated to GFI Archiver)
• Recommended: 3GB RAM (dedicated to GFI Archiver)

Physical storage:

• Minimum: 400MB physical disk space (NTFS) for GFI Archiver installation. More space is required for the email databases.
• Recommended: Server with 4 physical drives, with the ability to increase storage space on demand when required.

Software

Supported operating systems (32-Bit):

• Windows Server 2008

Supported operating systems (64-Bit):

• Windows Server 2016
• Windows Server 2012 (including R2)
• Windows Server 2008 (including R2)
• Windows SBS 2011
• Windows SBS 2008

NOTE: The server on which GFI Archiver is installed needs to be a domain controller (Active Directory) or connected to one. Alternatively GFI Directory should be installed.

Supported MailServers: 

• Microsoft Exchange 2007, 2010, 2013, 2016 (incl. service packs)
• Other mail servers supporting IMAP (with journaling-like feature)
• Office 365
• Kerio Connect
• Google Apps for Business™

Supported databases: 

• SQL Server 2005 or later. SQL Server 2012 Express is highly recommended for organizations. Not included with GFI Archiver installation and is required to be installed as a separate process.
• Firebird – for evaluating organisations with fewer than 25 email users. (This database is bundled and automatically configured by GFI Archiver.)

Other required components: 

• Microsoft .NET Framework 4.0, 4.5 or 4.6
• ASP.Net 4.0, 4.5 or 4.6
• Internet Information Services (IIS) - World Wide Web services
• Microsoft Internet Explorer® 8 or later, Mozilla® Firefox®, Chrome™, or Safari®
• Domain Functional level: 2003 onwards
• Microsoft Exchange Server MAPI Client and Collaboration Data Objects 1.2.1 - When GFI Archiver is not installed on the Microsoft Exchange 2003 Server.